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福岡県の賃貸
大分県の賃貸
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福岡県の売買
大分県の売買
日本語
Step1
Fill In Forms
Step2
Confirmation
Step3
Submission
You can cancel your contract by filling in and submitting this form.
※After submitting this cancellation request, you should receive in the mail a printed confirmation notice from our staff. However, in some cases you may also receive a phone call from one of our offices asking for further confirmation of your identity and/or move-out date, so please be prepared to answer the phone. Additionally, if our offices are closed due to a holiday such as Golden Week, Obon, or New Year’s, we may not be able to respond to your request until the next business day.
※The timing of your cancellation may be affected by the terms of your contract, so the cancellation date you provide below may be subject to change. We will send you a confirmation notice in the mail with your final cancellation date.
※If you are a foreign student (APU, Beppu University, etc.), you must have a room inspection with one of our staff members to check your room for damages. Please make sure to schedule this appointment with our staff in advance. You will be asked for your seal (inkan) when you return your keys, so please make sure to have it with you.
Closest Office
REQ
Property Name
Property Address
Room Number
Parking Space
Cancellation Date
※We will record the date this request is sent as your submission date.
※As per our contract terms, cancellations must be 30 days in advance.
※After you return your key, if Betsudai Kohsan has to attendappointments with your Internet provider to remove any wiring orInternet you had installed, there will be a representation fee of ¥5,000.
Move-Out Reason
Please kindly let us know your reason for moving out.
Contractor Name
※Please enter your contractor’s name exactly as it appears on the contract. If submitted under someone else’s name (i.e., a roommate’s), then we will require you to resubmit this cancellation request.
Contact Info
Phone Number
※Please enter a phone number that you can easily answer.
Email Address
※Please change your email and spam filter settings to make sure that automated emails can reach you from our server (automail@betsudaikohsan.co.jp).
Email Address(Confirmation)
※Please make sure your email is correctly entered.
Next Mailing Address (After Moving)
Post Code
※Please write an address where you can easily receive postage and letters, such as your next residence or your parents' home. If you are still uncertain, you can also leave this blank and tell our employees directly when you return your keys.
Street Address
Building/Room #
Refund Account(Deposits, excess rent, and other funds)
Note: You must write the account holder’s name exactly as it appears on the bank book for the account(including any misspellings or incorrect Katakana!).
Refund account designation
※If you privately signed up for automatic remittances by directly at your bank, please write-in your preferred bank account information by selecting the option above.
Institution Name
Account Number
Account Holder Name
Account Holder Name (Katakana)
Notes
Notices
At the absolute latest your keys must be returned to us by the end of business hours on your move-out date. Our customer service department’s staff will inspect your property’s interior and contact you.
Important Points ※Please read the following very carefully!
In accordance with the terms and conditions of our rent contracts, we require that contract cancellation requests be submitted at least thirty (30) days in advance.
The property is officially considered vacated when you have removed all of your belongings, finished all move-out procedures, and finished returning the keys to our staff. Furthermore, you will not be allowed to continue residing at the property once you have returned the keys, even if your cancellation date has yet to pass. Please return the keys by your cancellation date at the absolute latest. If we have not received your keys by the end of business hours on your cancellation date, we will charge you for delay damages calculated at 1.5 times your contract’s per-day rent rate for every day that we do not receive your keys, beginning with the day after your cancellation date. Furthermore, your ownership of any items left at the property following your return of the keys in considered forfeit, and any costs we incur in removing these items will be charged to you. Cardboard boxes, electrical appliances, and other items commonly discarded during move-out will not be taken away by the usual garbage collection, so please contact your local city hall for disposal instructions. Please make sure to clean the property interior thoroughly before vacating the premises. Depending on the condition of the room, you may be charged additionally for cleaning. Please make certain to securely lock your door(s) and window(s) and turn off your electrical breaker. (If moving out in winter: There is a chance that disabled water heaters may freeze, so please don’t turn off your breaker.)
Even if we receive your keys before your scheduled cancellation date, we will charge you rent until your cancellation date as planned. In the event that your account has a whole month’s rent automatically taken out for the month that you move out, we will refund you the excess amount after totaling it together with any outstanding security deposits of damages.
Please contact your electric, gas, water, and phone/cable companies to cancel and settle any contracts you have independently made with them. However, properties where the water is a set amount, free, or measured by Betsudai Kohsan or the owner of the property do not need to contact the Beppu City water department for cancellation. (If your property’s water is measured by Betsudai Kohsan, the final water bill will be offset against your security deposit and/or excess payments.) If you made your own separate Internet contract, you will also need to call your Internet company, cancel, and completely remove any modems and/or installation work or cabling before you move out. You will also need to inform the Japanese post office of your new address if you are going to continue to live in Japan.
Upon moving out, we will calculate any damages or replacements that fall under your (the residents’) responsibility to pay for in accordance with the Japanese Ministry of Land, Infrastructure, Transport, and Tourism’s guidelines.
Please correctly dispose of any bicycles, motorbikes, assorted furniture items, or household electronics after consulting your nearest city hall for special instructions. The regular garbage collection will not take these items, so please be careful when attempting to get rid of them. The costs of cleaning up any garbage that is left behind at the property will be charged to you at real cost.
If you have signed up for the Anshin Support service, we must receive your signature in writing to cancel the service. When you return your keys, we will need to have you sign a cancellation agreement.
If you have signed up for house insurance, you will need to cancel that insurance by calling the number below. The main contractor for your contract must make the call directly. Zenkankyou Kyousaikai Co., Ltd., Reception Center: 0120-208-001 (open from 9 AM to 6 PM every day except Saturdays, Sundays, holidays, and from December 30th, to January 3rd).
If you have signed up for Tokio Marine Millea SAST Insurance, you will need to cancel that insurance by calling the number below. The main contractor for your contract must call them directly. Tokio Marine Millea SAST Insurance Co., Ltd., Reception Center: 0120-670-055 (open from 9:30 AM to 5 PM every day except Saturdays, Sundays, holidays, and from December 30th to January 3rd).
Personal Information and Privacy Agreement
As a real estate brokerage agency, Betsudaikohsan Co., Ltd. obtains personally identifying information such as names and addresses from its customers. In accordance with the Act on the Protection of Personal Information, the following document will explain how Betsudaikohsan Co., Ltd. collects and protect this personal information.
Enacted on: August 5th, 2006 Revised on: February 24th, 2023 Mochigahamacho 10-8, Beppu City, Oita Prefecture Betsudaikohsan Co., Ltd. Hideyo Isedo, Company President
Betsudaikohsan Co., Ltd. will make use of retained personal information for the following purposes:
There are cases when Betsudaikohsan Co., Ltd. will entrust external entities with personal information to fulfill the business purposes outlined in Second 1, Items (1) through (9). In these cases, Betsudaikohsan Co., Ltd. will remain committed to the safe management of personal information through contracts and other means.
Betsudaikohsan Co., Ltd. will share with the third parties listed below personal information it has retained such as real estate information, names, and addresses, to achieve the purpose of utilization objectives stated above in section 1 through documentation, postage, phone calls, electronic messages, advertising media, etc. Furthermore, if Betsudaikohsan Co., Ltd. receives a direct request from a customer, the provision of that customer’s personal information will be discontinued. Additionally, with regards to the provision of customers’ personal information to third parties, Betsudaikohsan Co., Ltd. will take necessary measures to ensure that confidentiality is protected. Customers may request that Betsudaikohsan Co., Ltd. discontinue the provision of personal information to third parties; however, contractual or managerial fulfillment impediments may arise.
For contracts, etc., with business partners, Betsudaikohsan Co., Ltd. will utilize (section 1., clauses (1) to (9)) personal information; however, should a customer refuse to have their personal information recorded, Betsudaikohsan Co., Ltd. reserves the right to decline that customer’s contract application.
Customers can request that Betsudaikohsan Co., Ltd. reveal retained customer personal information. Furthermore, in the unlikely event that an error is found among the retained personal information revealed as a result of such a request, Betsudaikohsan, Co., Ltd. can amend, etc., that information in accordance with customer demand. For details about this procedure, etc., please contact Betsudaikohsan Co., Ltd. at the office listed below.
Betsudaikohsan Co., Ltd. makes use of Internet cookies, etc. to customize website content to suit customer needs and continuously renovating website content and offered services to further improve customer satisfaction.
For all inquiries about the collection of customer personal information, clarification or questions about Betsudaikohsan Co., Ltd.’s privacy policy, requests for personal information disclosure, correction, or erasure, or requests to discontinue the utilization of aforementioned personal information or to discontinue providing aforementioned personal information to third parties, please contact:
Harayama Teiichi, Personal Information Management Supervisor Mochigahamacho 10-8, Beppu City, Oita Prefecture TEL：0977-25-3622 harayama@betsudaikohsan.co.jp
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